FireHouse Manager

Start with the tasks your crews do every shift: document calls, check rigs, track training. FireHouse Manager guides you from day one with a simple onboarding checklist. Import your spreadsheets, drag in scanned reports, and map fields to the right forms in minutes. Build station-specific templates for common incidents and inspections, set up user roles, and choose what each shift can see or edit. The interface works on desktops in the office and on tablets in the bay, with offline capture for areas without signal so nothing waits until you’re back at the station.

On a call, open an incident from a CAD import or start fresh. Core details auto-fill from your templates; officers can add narrative by typing or dictation. Validation rules flag missing data before submission so state reports don’t bounce back. Attach photos, videos, and PDFs from your device, tag involved units, and record exposures. Preplans, hydrant data, and maps sit one tap away for quick reference. Between calls, crews run apparatus and equipment checks using barcode scans, record deficiencies, and auto-generate work orders for maintenance. Inspectors schedule occupancies, build routes, and complete forms onsite; notes, violations, and signatures sync instantly. Training officers assign drills, log hours by category, and tie completions to certifications.

Compliance is built into everyday work. Export NFIRS-ready packages, submit EMS data to your state registry, and keep a clean audit trail of edits and approvals. Dashboards show open reports, overdue inspections, apparatus out of service, expiring certifications, and staffing gaps. Use the report builder to pull custom lists—like smoke alarm installs by district or turnout gear nearing retirement—and schedule them to email leadership weekly. Prepare for ISO or agency reviews by pulling complete documentation sets with one click: incident summaries, hydrant flow tests, training hours, maintenance histories, and SOP acknowledgments.

Administration stays straightforward. Invite every member—career, volunteer, and admin—without worrying about seat counts; FireHouse Manager uses a department-wide license so you never ration access. Define permissions by role, station, or team, use SSO if desired, and keep data safe with automatic backups and detailed logs. Set renewal reminders for gear and medicals, configure text or email alerts, and manage shift rosters, trades, and time-off in the same place. If you’re replacing a legacy system, use the migration toolkit to map fields, test in a sandbox, and go live with help from real humans on chat and scheduled training sessions. The goal is simple: make daily work faster, keep records accurate, and prove compliance without extra effort.